TraCIM Service

The Physikalisch-Technische Bundesanstalt (PTB) Braunschweig and Berlin, represented by its president Prof. Dr. Cornelia Denz , Bundesallee 100, D-38116 Braunschweig, Phone: +49 (0)531-592-0, E-mail: info[at]ptb.de, is responsible for the processing of your personal data when using this website. Therefore, PTB would like to inform you about the personal data processed during the use of this website and the rights granted to you in this context.

Once you log in to your account, PTB processes the following data by means of automatic logging:

• Date and Time
• IP address
• Whether the login attempt has been successful

The processing is based on Article 6 (1) e) of the General Data Protection Regulation (GDPR) in conjunction with § 3 of the Federal Data Protection Act (BDSG) for the maintenance of the availability and integrity of its information technology systems and website to ensure PTB’s ability to render services according to its charter.
Such data are stored temporarily, for a maximum of seven (7) days, and are used for statistical purposes, to improve the website and to ensure data protection and information security at PTB.
PTB reserves the right to further scrutinize this data should there be evidence of criminal acts or cyber-attacks and forward the data to the responsible law enforcement authorities and/or the Federal Office for Information Security (Bundesamt für Sicherheit in der Informationstechnik - BSI).
There will be no further use or disclosure to third parties

When accessing this website, so-called temporary session cookies will be stored on your device to facilitate navigational features. These cookies do not contain personal data and expire after your session has ended.
Techniques such as Java applets or Active X controls, which enable tracking of user access behavior, are not utilized.

If you contact PTB via a contact form or by e-mail, PTB will process given personal data for the purpose of processing your request and contacting you.
The legal basis on which your data will be processed depends largely on the nature of your request. If PTB acts by exercising official authority or within the scope of its statutory tasks, processing will be based on Article 6(1) e), (3) GDPR in conjunction with § 3 Federal Data Protection Act (BDSG). Your data will be deleted once your request has been processed, notwithstanding statutory retention periods. The nature of your request will determine, which periods will be applicable. Retention periods of inquiries from the general public will be determined in accordance with the statutory periods of the Registry Directive (Registraturrichtlinie), which supplements the Joint Rules of Procedure of the Federal Ministries (Gemeinsame Geschäftsordnung GGO). Further information can be requested informally or by way of a request of information pursuant to Article 15 GDPR (see below). Any further use or disclosure to third parties, except in cases provided for by law and for the prosecution of criminal offenses or for the purpose of countering threats and dangers, will only be made if you have given your consent.

Access to TraCIM’s services will be granted to you after registering as a user providing personal data. Upon registering, a user account will be created processing the data entered into the registration form. The personal data entered during registration will be used by PTB for the purpose of assigning and individualizing the user account, checking user’s individual access authorization, billing purposes and where appropriate, for sending information on restoring access to a user account e.g. after a new password has been requested.
The processing of your data is based on performance of a contract according to Article 6(1) b) GDPR.
The personal data you entered during registration will be deleted by PTB:

1. Five years after your last login to TraCIM’s services, in case you did not order a chargeable service. This period should be sufficient to utilize TraCIM’s sample data to develop your own products or for finishing scientific work such as PhD-theses. You may, however, request deletion of your account at any time, notwithstanding statutory retention periods.
2. 10 years after the year you last logged in to TraCIM’s services has ended, in case you ordered a chargeable service resulting in a PTB test report. This period is based on German retention obligations for certificates, such as calibration certificates and fiscal retention periods according to § 147 (1), (3) and (4) of The Fiscal Code of Germany (AO).

Any further use or disclosure to third parties, except in cases provided for by law and for the prosecution of criminal offenses or for the purpose of countering threats and dangers, will only be made if you have given your consent.

Data subjects may exercise certain statutory rights wherever their personal data is processed. These are in particular:

According to Article 15 GDPR, you have the right to obtain, free of charge, confirmation as to whether PTB processes personal data concerning you, access to this data by means of a copy of such personal data undergoing processing and in particular information concerning:

• The purposes of processing
• The categories of personal data concerned
• The recipients or categories of recipient to whom the personal data have been or will be disclosed
• The envisaged period for which the personal data will be stored, or the criteria used to determine that period
• Where the personal data is not collected from you, any available information as to their source

When responding to an information request, PTB will also provide you with any other information stipulated by Article 15(1) and (3) not expressly mentioned in this statement on data protection.

According to Article 16 GDPR, you have the right to obtain from PTB with undue delay the rectification of personal data concerning you or, if applicable, the right to have incomplete personal data completed.

According to Article 17 GDPR, you have the right to obtain erasure of your personal data processed by PTB if the conditions of Article 17(1) are met. This right will - according to Article 17(3) - not apply to processing necessary e.g. for exercising right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defence of legal claims.

According to Article 18 GDPR, you have the right to obtain restriction of processing by PTB:

• For a period enabling PTB to verify the accuracy of your personal data contested by you.
• In case the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead.
• For a period enabling PTB to verify the accuracy of your personal data contested by you.
• When you objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of PTB override yours.

Personal data of which processing has been restricted will, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.
PTB will inform you before any restriction of processing in the above sense is lifted.

According to Article 20 GDPR, you have the right to receive personal data concerning you, which you have provided to PTB, in a structured, commonly used and machine-readable format when and insofar processing of this data is based on your consent or on a contract and when this processing is carried out by automated means.

According to Article 7 (3) GDPR, you have the right to withdraw your consent to processing your personal data when and insofar processing is based thereon with effect for the future. Withdrawal will not affect the lawfulness of processing based on consent before its withdrawal.
You may direct your withdrawal request towards the e-mail-address mentioned in this website’s imprint, info.tracim[at]ptb.de, or use any other means of communication.

According to Article 77 GDPR, you - without prejudice to any other remedy - have the right to lodge a complaint with a supervisory authority if you consider that PTB’s processing of your personal data infringes data protection law. This complaint may be lodged with a single supervisory authority within the territorial scope of the GDPR.

You have the right to object, on reasons relating to your particular situation, to PTB's processing of your personal data if and to the extent this data is processed by PTB for the performance of a task carried out in the public interest or in the exercise of official authority or on the basis of legitimate interest. In case of objection, PTB will cease to process such data unless PTB can demonstrate compelling legitimate reasons for the processing which override your interest, rights and freedoms or for the establishment, exercise or defence of legal claims.